Job Description

About the Company

MCB Real Estate (“MCB”) is a privately held, fully integrated national real estate development and investment company based in Baltimore, MD. As a vertically integrated company with internal development, construction, and commercial property management divisions, MCB is involved in all facets of the real estate investment cycle. MCB manages approximately $3bn of real estate assets on behalf of its primarily institutional investment base.

About the Role

The Senior Lease Administrator is responsible for managing lease documentation, financial reporting, tenant compliance, and lease-related billing for a portfolio that includes retail, office, industrial, mixed-use, and other commercial properties . This role requires a strong understanding of lease agreements, critical date tracking, operating expense and CAM reconciliations, and collaboration with property management, accounting, and leasing teams to ensure accuracy and compliance with lease terms.

Responsibilities

The following list of responsibilities is not an all-inclusive list of job responsibilities and other job-related duties may be added or changed at any time by MCB to support business needs.

• Abstract and interpret lease agreements, amendments, and subleases to maintain accurate records.
• Set up and update tenant information, lease status, and critical dates in lease management systems.
• Track and manage critical lease dates (expiration, renewals, rent increases, notices, etc.) and work with property managers to ensure timely issuance of required notices.
• Maintain accurate lease data in MRI, or other real estate management software.
• Maintain accurate rent rolls for properties, ensuring all data is correct and accurate at all times.
• Support lease compliance by ensuring lease obligations such as insurance, operating expense and CAM payments, tenant reimbursements, and required reporting are met.
• Serve as a resource and assist property managers with lease-related questions and clarifications.
• Prepare and review operating expense, CAM, and real estate tax reconciliations to ensure accuracy and lease compliance.
• Assist with rent variance analysis and rent roll reviews to confirm correct billing and tenant payments.
• Ensure accurate recording and tracking of tenant payments and lease-related billbacks.
• Work with accounting team to resolve billing discrepancies and track tenant payment status.
• Maintain detailed records of monthly billings, tenant recoveries, base year calculations, expense stops, gross-ups, and CPI adjustments, and precise rent calculations.
• Generate and distribute lease summaries for other company divisions as needed.
• Prepare and calculate tenant recoveries on an as-needed basis as well as for annual budgeting purposes.
• Serve as a key point of contact for property managers regarding lease obligations, billing questions, and compliance requirements.
• Assist property managers in issuing lease-related notices, including rent increases, defaults, and critical lease events.
• Work with Property Managers to ensure timely collection of rents and enforcement of lease terms.
• Monitor percentage rent and gross sales reporting where applicable and ensure compliance with lease provisions.
• Assist in due diligence processes for acquisitions and dispositions, including preparing rent rolls and lease summaries.
• Manage the estoppel and Subordination, Non-Disturbance, and Attornment (SNDA) agreement process.
• Track tenant improvement (TI) allowances, lease termination obligations, and landlord work obligations.

Qualifications

• Education: Minimum of an Associate’s degree with focus in business, real estate, or a related field preferred.

Required Skills

• Experience: Minimum of five years in commercial lease administration, preferably with office, retail, industrial, mixed-use, and special assets.
• Technical Proficiency: Strong proficiency in MRI preferred, or comparable lease management platforms.
• Financial Acumen: Experience with operating expense and CAM reconciliations, base year and expense stop calculations, gross-up calculations, and lease accounting principles.
• Detail-Oriented: Strong analytical skills with the ability to review and interpret complex lease agreements.
• Communication & Collaboration: Ability to work closely with property management, tenants, asset managers, and accounting teams.
• Legal & Compliance Knowledge: Familiarity with lease law, real estate tax, Operating Expense and CAM reconciliations, and percentage rent calculations.

Work Environment & Physical Requirements

• Primarily office-based with extended periods of sitting, computer work, and document review and use of standard office electronic equipment including telephone.
• Ability to effectively communicate both verbally and in writing; typing dexterity needed.
• Minimal lifting (Ability to independently travel by any mode of transportation to assigned properties.
• Ability to work under deadlines and manage multiple tasks efficiently.

Pay range and compensation package

$70,000.00 - $90,000.00 annual rate, based on related knowledge, skills and experience level.

Equal Opportunity Statement

MCB believes in merit-based employment decisions that provide equal access to all employees and applicants, including ensuring that this access prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Additionally, we are committed to fostering, cultivating, and preserving a workplace culture that respects each individual employee’s contribution to our workplace. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

This employment practice of ensuring equal access applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, layoff, termination, recall, transfer, leaves of absence, compensation and training.

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