Job Description

Position Type Full Time

Education Level None

Job Shift 1st Shift

We are seeking a detail-oriented and proactive HR Assistant with a primary focus on recruiting support and applicant tracking system (ATS) management . This role is ideal for someone with a strong clerical background who excels at maintaining organized systems, coordinating candidate flow, and enhancing recruitment processes. The ideal candidate will be experienced in building and maintaining ATS workflows, scheduling interviews, and providing administrative support to the HR department.

Recruitment & ATS Coordination:

• Manage the full administrative cycle of recruiting, including job postings, candidate screening, interview scheduling, and offer letters.
• Maintain and enhance the Applicant Tracking System (ATS), including creation of requisitions, disposition codes, automated communication templates, and reporting dashboards.
• Monitor candidate pipeline activity and ensure accurate documentation of candidate statuses for compliance and audit purposes.
• Collaborate with hiring managers to ensure job descriptions, interview guides, and evaluations are properly uploaded and maintained in the ATS.
• Coordinate internal and external job advertisements, career fair logistics, and recruitment marketing materials.

Clerical & Administrative Support:

• Prepare and maintain accurate HR documents, including personnel files, onboarding forms, and compliance-related paperwork.
• Support new hire onboarding and orientation logistics.
• Maintain and update HRIS records and employee files in accordance with company policy and legal requirements.
• Provide general administrative support to the HR team, such as scheduling meetings, managing calendars, and preparing reports.

Compliance & Process Improvement:

• Assist in auditing applicant files and onboarding documentation for completeness and compliance.
• Identify opportunities to improve recruiting processes and support implementation of best practices.
• Ensure recruiting practices align with EEOC and OFCCP guidelines, where applicable.

Job Specification/Requirements:

• Minimum of 1-5 years of experience in a human resource or recruiting role
• Proficiency in HRIS and Applicant Tracking Systems (ATS)
• Strong understanding of recruitment processes and candidate selection methods
• Excellent communication and interpersonal skills
• Ability to handle sensitive and confidential information with discretion.
• Knowledge of employment laws and regulations
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Strong organizational and time management skills
• Experience with scheduling and coordinating interviews.
• Ability to work collaboratively in a team environment.
• Detail-oriented with a proactive approach to problem-solving.
• Capacity to prioritize tasks in a fast-paced work environment.
• Willingness to assist with general HR tasks and projects as needed.
• Familiarity with social media, resume databases, and professional networks for recruiting purposes.
• Ability to provide a positive candidate experience throughout the recruitment process.
• Adaptability and flexibility to support various HR initiatives.

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