Job Description

Personal/Administrative Assistant To Gym Owner

We are seeking a highly organized, proactive, and detail-oriented Personal/Administrative Assistant to support the owner of a dynamic and fast-paced fitness facility. The ideal candidate will manage a range of administrative and personal tasks to ensure smooth day-to-day operations and provide critical support in both business and personal capacities.

Key Responsibilities

Administrative Support

• Manage the owner's calendar, schedule appointments, and coordinate meetings.
• Handle email correspondence, phone calls, and messages on behalf of the owner.
• Prepare reports, presentations, and meeting notes.
• Maintain files, records, and documents in an organized manner.
• Assist in the preparation and posting of social media content or newsletters (optional, if relevant).
• Any other administrative duties as assigned by the owner.

Business Operations Support

• Liaise with staff, vendors, contractors, and clients as directed.
• Monitor gym inventory and help with ordering supplies and equipment.
• Assist with staff scheduling and communication.
• Track membership data, reports, or client information as needed.
• Help coordinate events, promotions, or special programs at the gym.

Personal Assistance

• Manage personal errands and tasks for the owner (e.g., appointments, travel planning, deliveries).
• Maintain confidentiality and professionalism in handling personal and business matters.
• Provide support in balancing owner's personal and professional schedule.

Qualifications

• Proven experience as a personal assistant, administrative assistant, or similar role.
• Excellent organizational and time management skills.
• Strong verbal and written communication.
• Tech-savvy with proficiency in Microsoft Office, Google Workspace, and scheduling tools.
• Ability to multitask, work independently, and handle confidential information.
• Experience or interest in the fitness or wellness industry is a plus.
• Reliable transportation option, with the ability to come to the downtown Tampa location and future locations as they are developed.

Working Conditions

• Occasional on-site presence required, with the majority of the position being remote work or off-site errands.
• Flexibility in hours may be necessary depending on gym events or owner's schedule.
• PT hours to start with some weeks being closer to FT if there is a special event at the gym or demand for assistance increases with future gym openings.

Compensation & Benefits

• Competitive hourly rate or salary based on experience.
• Gym membership included.
• Opportunities for growth within the organization.

Flexible work from home options available.

Compensation: $17.00 - $20.00 per hour

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